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Best AI & Business Tools I Actually Use (2026)

52 items

Hafidz Fitrah

I've tested dozens of apps over the years, but these are the ones I keep coming back to. Whether you're running a business, creating content, or simply trying to stay organized, these are the tools I genuinely recommend.

Sections

AI & Writing

Design & Content

Business

Email Marketing

Payments

Accounting

AI & Writing

The AI and writing tools I use to research, brainstorm, and get work done faster.

ChatGPT is usually the first app I open when I need to brainstorm ideas, write something faster, or figure out a problem. It's become part of my daily workflow.

ChatGPT

I like using Claude whenever I need to organize ideas or work through longer documents. The responses usually feel more structured, especially for writing.

Claude ai

Since English isn't my first language, Grammarly helps me catch the small mistakes before I hit send.

Grammarly

t's hard to imagine working without Google Docs, Sheets, and Drive. They've been part of my daily routine for years.

Google Workspace

My go-to tool whenever I need quick research with reliable sources.

Perplexity AI

Great for brainstorming ideas and working within the Google ecosystem. I use it alongside other AI tools depending on the task.

Google Gemini

Design & Content

The apps I rely on for creating graphics, videos, and visual content.

Canva makes creating good-looking designs ridiculously easy. I use it for presentations, social media, documents, and almost anything visual.

Canva

Most of my short videos start here. Simple enough for quick edits but still has everything I need.

CapCut AI Video Editor: Smart Online Video Editing with Advanced ...

Great for planning ideas, simple designs, and collaborative projects.

Figma

Still one of the best tools for photo editing and detailed graphic design.

Adobe Photoshop Resmi | Uji Coba Gratis dan Aplikasi Foto & Desain ...

Business

ools that help me build, manage, and grow an online business.

If I were starting an online store today, Shopify would still be one of my first choices. It keeps everything simple without feeling limited.

Shopify

I like how easy it is to build a professional-looking website, even if you don't have any design or coding experience

Squarespace

One of the easiest hosting platforms I've worked with. Great if you're building your first website without wanting to deal with complicated setup.

Hostinger

A good starting point if you want a simple way to keep track of customers and sales.

Streamline Your Entire Business With a Free CRM

Email Marketing

The email marketing platforms I like for growing an audience and staying connected with customers.

Still one of the easiest platforms for building an email list and sending newsletters.

Mailchimp

A simple all-in-one platform for email campaigns, automation, and customer communication.

Brevo

A solid choice for creators who want to grow and connect with their audience through email.

Kit (formerly ConvertKit) – Email Newsletter, Email Marketing ...

Payments

Reliable payment platforms for sending, receiving, and managing online transactions.

Sending or receiving international payments feels much easier with Wise. The fees are usually more transparent than traditional banks.

Wise

One of those services that's almost impossible to avoid when working with clients or buying things online.

Pay, Send and Save Money with PayPal | PayPal US

If you're selling online, Stripe is one of the cleanest payment solutions I've come across.

Stripe

Accounting

The accounting tools I recommend for tracking finances, invoices, and business expenses.

Great for freelancers and small business owners who want invoicing and accounting in one place.

FreshBooks

If you're looking for a well-established accounting solution, QuickBooks is worth considering.

Accounting Software & Solutions | Intuit QuickBooks Global

A great free option for freelancers and small businesses that want to manage invoices and basic accounting.

Wave • Sign in

Clean, organized, and a solid choice if you're looking for an all-in-one accounting platform.

Powerful Accounting Software for Your Business

Productivity

Everything I use to stay organized and keep projects moving.

This is where I keep everything—from business ideas and project planning to random notes I don't want to lose.

Notion

I've tried a lot of to-do apps over the years, and this one has stuck with me.

TickTick

A great option if you're managing projects with a team. It keeps everything organized without feeling overwhelming.

The AI Work Platform for People & Agents

I've tried a few project management tools over the years, and ClickUp is one of the most complete if you like having everything in one place.

ClickUp

Perfect for keeping track of daily tasks without making things feel complicated.

Todoist

Meetings & Communication

he communication tools I use to collaborate, meet with clients, and stay connected with my team.

It just works. Whether it's a client meeting or catching up with a team, Zoom is still one of the easiest options.

Zoom

Makes explaining things much easier than typing long messages.

Log into Loom

Makes live streaming incredibly simple, even if you don't have a complicated setup.

StreamYard

A lightweight way to stay connected with teammates when everything else is already on Google Workspace.

Google Chat

The app I use every single day to stay in touch with clients, partners, friends, and family. Simple, reliable, and hard to replace.

Still one of my favorite messaging apps, especially for keeping in touch with friends, communities, and business contacts in Asia.

LINE｜always at your side.

Presentations

My favorite tools for creating professional presentations, pitch decks, and visual stories.

My go-to tool whenever I need to turn ideas into a clean presentation without starting from a blank slide.

Pembuat Presentasi AI & Pembangun Situs Web Terbaik

One of the cleanest presentation tools I've tried. Great for team presentations and client decks.

Pitch

Sometimes the classics are still the best. PowerPoint is still my go-to for presentations that need full control.

Edit presentations for free | Microsoft PowerPoint for the Web

When I want something that looks polished without spending hours designing slides, Canva gets the job done.

Presentations and slides for any occasion

Documents

The tools I use to edit, sign, organize, and manage documents more efficiently.

Makes signing documents much easier, especially when everything needs to be done remotely.

Docusign

A solid tool for creating proposals and getting documents signed without going back and forth over email.

PandaDoc

A handy tool whenever I need to compress, convert, or merge PDF files in just a few clicks.

Smallpdf

One of the easiest PDF tools I've found for quick edits without overcomplicating things.

PDFgear

Editing, signing, and organizing PDFs is something I do regularly, and Acrobat still makes it easy.

Download Adobe Acrobat Pro: Full PDF software

A reliable alternative for editing, converting, and managing PDF files without much hassle.

PDF & eSign Software | Smart Document Solutions | Nitro ...

Cloud & Storage

The cloud services I trust to store, back up, and access my files from anywhere.

I don't use it every day, but it's still one of my favorite options for sharing large files.

Dropbox

My go-to whenever an email attachment is simply too big to send.

WeTransfer

This is where almost all of my files live. Having everything synced across my devices makes work so much easier.

Google Drive: Login

Security

The apps I use to protect my accounts, passwords, and online privacy.

A small tool that gives me a little more peace of mind whenever I'm working outside my home or office.

NordVPN

I used to reuse the same passwords everywhere. Using 1Password was one of those small changes that made managing everything much easier.

1Password

A great password manager if you're looking for something simple, secure, and easy to trust.

Bitwarden

I like having another privacy-focused option for storing passwords and sensitive information.

Proton Pass: Free password manager with identity protection