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My Favorite Business Tools & Apps (That I use as a VA + Ministry Leader)
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items These are the platforms, apps, and services I use to stay organized, serve my clients with excellence, and lead ministry with intention. Whether I’m editing videos, scheduling content, or managing communication, these tools help me show up prepared a...
Sections
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Tools I Use Daily (Admin + Communication)
Creative & Content Tools
Project Management & Productivity
Business Tools & Admin Services
Tools I Use Daily (Admin + Communication)
These are my non-negotiables. They help me stay productive, connected, and on top of everything—whether I’m working with a client or planning ministry content.
I use Zoom Workplace regularly for client meetings, ministry check-ins, and virtual Bible study sessions. It’s reliable, easy to use, and lets me show up professionally whether I’m screen sharing, recording, or just connecting face-to-face from afar.
Zoom Workplace – Virtual Meetings, Ministry Calls & Client Sessions
Google Workspace is at the center of everything I do. I use Gmail for communication, Docs for writing devotionals and client materials, and Sheets for tracking projects and schedules. It's reliable, shareable, and helps me stay organized in both busi...
Google Workspace – My Digital Desk for VA & Ministry Work
I use Slack to stay in touch with clients and collaborators without cluttering my inbox. It’s perfect for quick updates, file sharing, and keeping communication organized by topic. Whether I’m managing a VA project or coordinating ministry details, S...
Slack – Quick Team Messaging & Client Communication
Voxer is one of my favorite tools for staying connected on the go. I use it to send voice messages to clients or ministry friends when texting isn’t enough but calling isn’t needed. It’s like a walkie-talkie app with replay—and it makes communication...
Voxer – Voice Messaging for Real-Time Ministry & Client Check-ins
I use Canva Pro for almost everything—social media graphics, client content, YouTube thumbnails, video slides, faith based resources, and more. The templates and tools make it so easy to create professional-looking visuals without needing a design de...
Canva Pro – My Go-To for Graphics, Videos & Everything in Between
Goodnotes is one of my favorite tools for digital planning, note-taking, and even Bible journaling. I use it to stay organized in both business and ministry—with everything from to-do lists and sermon notes to digital sticker kits and prayer journali...
Goodnotes – Digital Planning, Journaling & Study in One App
Creative & Content Tools
Whether I’m designing graphics, editing video, or managing social media, these are my favorite creative tools that help bring ideas to life.
I use Canva Pro for almost everything—social media graphics, client content, YouTube thumbnails, video slides, faith-based resources, and more. The templates and tools make it so easy to create professional-looking visuals without needing a design de...
Canva Pro – My Go-To for Graphics, Videos & Everything in Between
InVideo AI saves me so much time when I need to turn a script or blog into a high-quality video fast. I use it for content repurposing, short-form video creation, and quick visuals for both business and ministry updates.
InVideo AI – Script-to-Video Magic in Minutes
InVideo helps me turn raw clips into polished videos fast. Whether I’m creating social media reels, YouTube intros, or ministry highlight clips, their drag-and-drop editor and templates make it super simple to create content that looks great and gets...
InVideo – Quick, Professional Video Editing for Business & Ministry
I use Descript to edit podcasts, YouTube videos, and even voiceover content with ease. It transcribes everything automatically, so I can edit just by deleting text—like a Word doc for video and audio. It’s perfect for streamlining my creative workflo...
Descript – All-in-One Audio & Video Editing Made Easy
Creative Market is one of my favorite places to find beautiful fonts, social media templates, planners, and design elements. I use it to level up client content, digital products, and even ministry materials. It’s a design goldmine for VAs and creati...
Creative Market – Templates, Fonts & Graphics That Elevate Everything
Envato Elements gives me access to unlimited stock videos, presentation templates, social media kits, fonts, and more. It’s my go-to when I want high-quality assets for client work, digital products, or ministry projects—all in one subscription.
Envato Elements – Unlimited Templates, Videos & Creative Tools
I use Metricool to schedule content, track performance, and manage multiple platforms from one dashboard. It saves me time and helps me see what’s working—whether I’m posting for clients, my business, or ministry. Clean layout + strong analytics = a ...
Metricool – Plan, Post & Track All in One Place
Etsy is where I sell digital products and also find beautiful, affordable resources for client work and ministry—like planners, templates, printables, and more. It’s a great platform for reaching niche audiences and discovering creative tools made by...
Etsy – My Marketplace for Selling & Sourcing Digital Goodness
Project Management & Productivity
These help me manage tasks, map out content calendars, and stay on top of my workflow as a VA and ministry leader.
I use Notion to organize everything—from content calendars and client tasks to Bible study outlines and digital product ideas. It’s flexible, easy to customize, and keeps both my business and ministry workflows in one clean space.
Notion – My Digital Brain for Business & Ministry Planning
Trello helps me stay organized by visually mapping out tasks and projects for both business and ministry. I use boards to track client deliverables, content creation, prayer points, and more. It’s simple, drag-and-drop, and super satisfying to use.
Trello – Visual Task Boards for Every Project I’m Managing
Google Calendar helps me stay on top of everything—from client calls and content deadlines to ministry events and personal time blocks. I love how easy it is to sync across devices and color-code my day for better focus.
Google Calendar – My Time Management Anchor
Business Tools & Admin Services
These are the backend tools that help keep my business organized and running smoothly.
HoneyBook is where I handle everything from client inquiries to contracts and invoices. It helps me stay professional and organized with automated workflows, custom forms, and branded communication. A must-have for managing my VA business with ease a...
HoneyBook – Client Management Made Simple and Streamlined
Kit helps me stay connected with my audience through automated emails, landing pages, and opt-ins. I love how easy it is to segment subscribers, nurture new leads, and share devotionals, updates, or product launches with heart and purpose.
Kit – Email Marketing Built for Creators & Ministry Leaders