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Tools I Love as a Neurodivergent Virtual Assistant
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items I've been freelancing seriously as The Well-Organized Creative since 2022 and have gone through many a product and platform. As a freelancer with AuDHD, it can be difficult managing and motivating yourself. Here are some tools I use regularly to help...
Sections
4
Well-Organized
De-Googling
Creative
Misc.
Well-Organized
What I use to stay organized.
I would be lost without Dubsado. This tool is a CRM, invoicing platform, lead capture and contracting software, and calendar booking site all-in-one! It's been amazing for me to house everything in one place and not lose the aesthetics of my biz! Thi...
Dubsado: 20% off your first month or year!
I absolutely LOVE Notion. Some VA's choose to do their client portals via Notion (Dubsado's CRM has it already built-in) but I primarily use it to keep track of notes, brain dump for assignments, save resources, and organize the backend of my busines...
Notion
I've used Squarespace since 2014 and can confirm that it currently has the most to offer me and my business. They continue adding helpful features like making it possible to host courses through your site and it's very easy to embed lead capture form...
Squarespace
Ask for your client's birthdays and send them gifts only using their emails! Could also be a good service for thank-you/offboarding gifts.
Goody
IDK about you, but I'm definitely due for some new business cards. Moo has my favorite selection of textures and features to use!
Moo
Get access to any contractual language you might need, from a lawyer, for a one-time payment! I bought this early on in my journey and so glad I did.
Contract Club
De-Googling
I don't think the virtual assistance space as a whole is very radical and therefore I've had to do a lot of research on how to de-google services that we normally reach for.
I haven't figured out the best way to utilize Proton professionally but I do use it personally! Free to sign up. If you're just starting out as a VA, it might be easier to implement it. Secure, encrypted communications that you and your clients will ...
Proton Mail: Get a free email account with privacy and encryption
As a VA, sometimes clients have to share sensitive log-ins with me (or you might want to help secure your client's passwords in one place!) Proton offers a secure password manager just for that. I would also recommend NordPass!
Free password manager with identity protection
I was looking for Google Meet/Zoom alternatives as I also don't love Zoom's current policies and alignments and came across Jitsi! This can be a good way to schedule client 1:1's without potentially leaking privacy. You don't need an account to use t...
Jitsi
Creative
Some of my favorite creative online tools. Working for myself means that I get to flex my creativity muscles in ways that are really fulfilling.
I've been using Canva Pro for YEARS before I even went freelance full-time and I highly recommend it. As someone without access to Photoshop, I love using Canva to create and manipulate designs in unrecognizable ways from their original templates! Th...
Canva
Another site I highly recommend paying a membership for. For just $10, you get access to 50+ free assets every month! That and their discounted rates for members has helped me really tailor my brand and find assets for clients when needed.
Creative Market
As a Squarespace user, I'm always looking out for ways that my site can standout from the rest. In addition to paid assets, Squarestylist has some really useful freebies that I've used to code sections of my sites!
Squarestylist
Misc.
Stay connected with these resources.
Not only do I offer VA services, but I'm an editor too. The EFA has helped me, someone without much institutional access, figure out what my rates should look like for any kind of editing role.
Editorial Freelancers Association
Now, I don't identify as a woman but I have found so many good resources as a starter freelancer through Freelancing Females. Check out their rate database where freelancers around the world input their demographics and rate transparency for their ro...
Freelancing Females