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🌍 work-from-anywhere kit
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Katrina Vivianne profile picture
Katrina Vivianne
Whether it’s your couch, a cafĂ©, or some random Airbnb halfway across the world, these are my go-to tools that make remote work less “chaotic” and more “put-together.”
Sections
6
 
Collaboration & Communication
 
Task Management & Project Flow
 
Creative & Brainstorming
 
Automation & Task Magic
 
Focused Time & Self-Care
 
Work Suite

Collaboration & Communication

 
Katrina Vivianne profile picture
You can “walk” over to people, grab a virtual coffee, even hang out at the water cooler. It’s silly but makes Zoom feel ancient.
Kumospace (Virtual Office)
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Katrina Vivianne profile picture
My go-to transcriptionist. Love that it translates different languages and has longer limit for the free plan!
Notta (FREE AI Meeting Notetaker + Translator)
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Katrina Vivianne profile picture
our work chat home where memes happen and project-final-final-revision.docx actually gets saved. 😅
Slack (team chat app)
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Katrina Vivianne profile picture
Old faithful. Now with AI notes if you forget everything five minutes after the meeting.
Zoom (video meetings)
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Task Management & Project Flow

 
Katrina Vivianne profile picture
My visual brain’s happy place, dragging cards around actually calms me (who knew?).
Trello
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Katrina Vivianne profile picture
Because I can’t juggle 8 freelance projects and my cat’s demands without it.
Asana (task manager)
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Katrina Vivianne profile picture
does everything - boards, docs, timers, even AI help.
ClickUp (all-in-one productivity hub)
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Katrina Vivianne profile picture
Feels like a paper planner - had to pay for it, but my to-do life has never looked better.
‎Things 3
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Creative & Brainstorming

 
Katrina Vivianne profile picture
giant digital sticky wall for brainstorming when your post-its won’t stick.
Miro (visual whiteboard)
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Katrina Vivianne profile picture
where all my thoughts go
 notes, to-dos, fierce cat fact pages. Makes sense, but only here.
Notion (notes, docs + everything else)
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Katrina Vivianne profile picture
Apple’s Whiteboard app feels like dumping all your ideas on one messy canvas, and still making sense.
‎ Freeform (visual brainstorming on iOS)
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Automation & Task Magic

 
Katrina Vivianne profile picture
automates boring stuff. I sleep, my apps do my work. Giant life hack.
Zapier (automation tool)
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Katrina Vivianne profile picture
My fave iOS app!! No code needed.
Shortcuts (iOS automations)
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Katrina Vivianne profile picture
The app I swear by when I want my apps to do the work for me. It connects apps like Gmail, Slack, Instagram, even smart home gadgets - so things happen automatically in the background while I get on with life.
IFTTT (App automations)
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Focused Time & Self-Care

 
Katrina Vivianne profile picture
social media off switch: press once, and suddenly you’re productive for 20 minutes. Wild.
Freedom (distraction blocker)
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Katrina Vivianne profile picture
because sometimes I forget how long I’ve been staring at email. Toggl reminds me gently.
Toggl Track (time tracker)
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Katrina Vivianne profile picture
helps me catch when I’ve become a TikTok scroll zombie. Tracks, reports, saves dignity.
RescueTime (productivity tracker)
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Katrina Vivianne profile picture
focus music that feels like it was made for your brain. Weird but it works.
Brain.fm (focus music app)
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Katrina Vivianne profile picture
You grow a virtual tree while you work - wake up on time or your digital plant dies. Low stakes, big focus win.
Forest (focus app)
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Work Suite

 
Katrina Vivianne profile picture
where everything lives together and no file feels lonely.
Google Workspace (docs, sheets, drive, all-in-one)
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Katrina Vivianne profile picture
All your files in one app: Word, Excel, PowerPoint. Makes your iPad feel legit like a laptop.
‎Microsoft 365 Copilot
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Katrina Vivianne profile picture
My iPad diary, voice memo, and brain dump app all in one. Sometimes even I can find my notes.
Evernote (note-taking)
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